Standard Operating Procedures
Entering Timecard Data
The Timecard screen enables entry of employee work hours and/or non-work leave hours for a shop person on a given work date. One or multiple line items (work and/or leave hours) can be entered in the detail section of the screen. This would be used when time has not been captured using the AiMFire star/stop time feature against a work order. It can also be used to enter time against training. Timecards when entered will carry a Not Posted, Posted, or Rejected status. When submitted the initial status is not posted. In the timecard approval function they can either be accepted or rejected.
* The time type and labor class are necessary for charging a shop employee’s time against a work order phase. For each shop employee a default time type and labor class is defined.
- The Time Type is the category of time based upon the number of hours worked and when the hours are worked.
- The Labor class is a job classification of the type of work a shop employee does.
|Not Posted||The parent Timecard is still being processed and has not yet been approved. No labor charges have been placed against a phase.|
|Posted||The Timecard transaction has been approved and posted. Labor charges are placed against a phase.|
|Rejected||This status indicates that the parent Timecard was not allowed (approved) by the Timecard approver as a valid Timecard transaction. Rejected Timecards do not create financial transactions. Rejected Timecards can be corrected and then approved.|
- System Administration:
System Administrator is responsible for managing and overseeing the Time and Attendance module its configuration and functionality. . The System Administration also shall assist and train functional users to use Timecard screen as well as entering labor hours on the Fire app (iPads).
Supervisor shall review technicians labor hours and approve/reject their Timecards.
Technicians shall create Timecards by entering labor hours for every work order phase on the Fire app.
Return to Time and Attendance Module SOP