Standard Operating Procedures

Configure Property Status

O&M Go Live Notes

PROPERTY STATUSES:

The following values support the current UConn Phase 1 implementation for describing property statues. It was determined as a system standard that STATUS names should not match STATUS FLAGS unless it is a terminating STATUS or there is a complete 1-to-1 correspondence between UConn Business Requirements and the AiM System Status Flags.

STATUS	Description	Sequence	Minimum Status	Maximum Status	Status Flag (Active, Pending, Inactive)	Active (Yes, No)
OCCUPIED	waiting for function definition (FEA)	200			Active	Yes
VACANT	waiting for function definition (FEA)	300			Active	Yes
MOTHBALLED	waiting for function definitionv (FEA)	500			Active	Yes
INACTIVE	waiting for function definition (FEA)	550			Inactive	Yes
DEMOLISHED	waiting for function definition (FEA)	600			Inactive	Yes

*The above values were not selected with requirements for any workflow provided by the functional users of the system.
**The above values were selected as placeholders to capture data elements being moved from FAMIS prior to Business Process Re-Engineering.
*** There are no statuses to reflect CONSTRUCTION, RENOVATION, DECOMMISSIONING, etc.

ROLES USED:

The above values were selected as placeholders to capture data elements being moved from FAMIS prior to Business Process Re-Engineering.
It is not clear who will provide:

the desired statuses,
complete descriptions,
workflow requirements,
sign-off of understanding of how Status Flags impact system functionality
sign-off of understanding of how Min/Max Statuses impact system functionality
sign-off of understanding of how Sequences impact system functionality
change management requirements
change tracking

Configure Property Status

PURPOSE:

The Property Status identifies the current stage in the property lifecycle and its main categorizations for management and reporting. The property type is used as a tool to define, normally for reporting purposes, a property’s primary use. The property class is a reporting element and further classifies the property. Property status flags are listed below:

Property Statuses:

Property Status	Description
Occupied	Indicates the property is occupied, not available.
Vacant	Indicates the property is vacant and available for assignment.
Mothballed	Indicates property is out of service at the moment. It can be available in the future.
Inactive	Indicates the property is not longer active or available in the system.
Demolished	Indicates the property was demolished.

Property Status Flags:

Property Flag	Description
Active	Indicates a property is available for use within the system to host work orders, warehouses, and other system activities.
Pending	Indicates a property is neither active or inactive, but a condition where the property is in route to becoming active or inactive through construction, demolition, purchase, sale, or other action. A pending Property profile may be created and managed, but work cannot be assigned to it.
Inactive	Indicates a property is not available for use in the system.